Today there are many ways of data transmission. Email, remote FTP protocol, file-sharing sites and cloud storage are actively used. But these alternatives are not reliable enough, and thus, companies implement digital data room platforms for efficient and transparent deal management. Here is more about its benefits.
Virtual data room: the secret of popularity
Document creation, information exchange, and internal interaction occur in every company. The employees regularly create orders and project documents. They send them by email, messenger or physical media. Spreadsheets, images, presentations and papers are just a tiny part of the files that companies work with. It should be noted that in most companies, files are stored on physical servers. The same applies to archiving presentations and reports. In addition, the data on:
- personal computers;
- mobile devices.
All of this increases the chances of data loss. Even a corporate file server cannot always provide the right amount of information. The same goes for usability. Users should have unhindered access to the report, regardless of the company’s distance. There is a safer and more reliable method. For this purpose, businesses introduce virtual data room solutions like iDeals, Digify, or Firmex to organize secure business collaboration and deal management. Virtual data rooms offer the opportunity to exchange information quickly and in real-time. You can be anywhere worldwide, which is extremely important for working from home.
Primary benefits of the virtual data room technology
According to virtual data room comparison, such systems contain many tools needed for work, which brings the organization to a new level of work and quality of customer service. So, let’s analyze significant data room advantages:
- Easy access
Access to files stored in the data room can be obtained anywhere and anytime from any device, and the main thing is to have access to the World Wide Web. It is incredibly convenient, for example, if you need to refer to some standard working documents, which can be edited online with the appropriate settings carried out by the account owner.
- Remote cloud storage
Storing files in the cloud-based data room allows you to avoid the problems associated with keeping important information on a computer or in a local network; in case of physical damage to the infrastructure or a cyber attack, cloud storage allows you to save valuable information. High level of security, as encryption is supported using a user key that is not stored on the customer’s servers.
- Regular backup
Unique algorithms for backing up stored data used in the data room almost eliminate the possibility of losing important data due to annoying failures or damage and failure of the hard drive or problems with a traditional server.
- Analytics and reports
At any time, it is possible to obtain complete statistics and analytics of the effectiveness of working with clients, which allows you to plan and develop a business development strategy. Moreover, the speed of decision-making is significantly increased (by combining disparate customer data, processing and analyzing data is accelerated).
- Transparent data management
Information will be entered into the database in a standardized form, achieving full transparency in business conduct and minimizing the likelihood of losing important data, as is often the case. Information about all incoming and outgoing contacts will be in one storage, from where it can be retrieved at any time.